The Association shall be a national organization for historical studies on South India and shall be called South Indian History Congress. It shall steer clear of ideologies and ideology-oriented associations for purposes of affiliation and shall maintain its individuality.
The Central Office of the said Congress shall be located at School of Historical Studies, Madurai Kamaraj University, Madurai. The working hours of the office are from 10a.m. to 4 p.m. on all working days.
The Congress shall meet for its academic session usually in January every year. There shall be a general session presided over by the President or in his absence the senior Vice-President. This will be followed by sectional meetings, organized on thematic basis and each presided over by the Sectional President. The papers that are presented for discussion and accepted by the Sectional President will be considered for publication in the proceedings of the Congress.
The elections will be conducted during the annual conference of the Association, when members of the General Body will be present. The Secretary shall appoint the Returning Officer with the approval of the Executive Committee to conduct the election by single, direct and secret vote. The newly elected Executive Committee shall take charge from the day after the election results are announced and shall be in office until the next Executive Committee is elected. Any interim vacancy in the Executive Committee shall be filled in by nomination by the Secretary in consultation with the President/ Convener.
The General Body shall appoint a qualified auditor at its annual meeting to audit the accounts of the Congress for the year ending 31st December.
The Local Secretary is the representative of the institution, hosting the annual session. He is to raise contributions and obtain grants from funding agencies. The local secretary is to submit details of audited statement of accounts to the funding agencies and the General Secretary Treasurer within six months after the session is over. The host Institution / Local Secretary is to exempt all office-bearers and members of Executive Committee from the payment of conference delegate fee.
Any amendment to the rules and bye-laws shall be done by specially convened meeting of the General Body with 21 days prior notice and with the approval of two thirds of the members present.
The Congress shall not be dissolved except by a motion passed by three-fourths majority of members present at a meeting of the General Body, expressly convened for the purpose as per a resolution of the Executive Committee and with three months notice by registered post. The assets of the Congress after meeting liabilities shall be disposed off in accordance with the decision of the dissolution meeting.